Property Management Overview

Property Management Services Winchester

To own a leasehold flat means that the flat owner will have entered into a long lease containing contractually binding covenants to ensure the efficient running of the block. These covenants usually relate to the payment of ground rent, service charges and building insurance, quiet enjoyment and so on. The lease is a contractually binding agreement between the Lessee and you, our client, whether you are a Resident Management Company or a Freeholder.

In addition there are regulations governing how a flat owner must behave in relation to the other occupiers and restrictions on how the property is used. A separate body is required to enforce the covenants. Without such a body, issues such as collection of service charges, maintenance of the common parts and the provision of services would go unattended and the management of the block would break down. This may render a flat unsaleable.

Property Management Services Winchester is an independent firm of specialist managing agents well versed in the block management of flats. We offer a most comprehensive block management service and are a member firm of ARMA the Association of Residential Managing Agents. This professional body ensures that all of their members comply with the current Landlord and Tenant legislation and work to strict rules of conduct. We also hold a comprehensive professional indemnity insurance policy for your extra peace of mind

Belgarum aims to provide a professional management service to all the parties connected to the lease of the property. Block management in today’s legislative climate requires full time and professional attention. Some of the areas where Belgarum can offer expertise to assist the parties to the lease include;

LEGAL

We are up to date with the current legislation governing the management of leasehold property including the Leasehold and Tenant Act 1987 and the Common Leasehold Reform Act 2002. We are always on hand to advise Tenants and Landlords on their statutory obligations under these Acts.

We also have a proficient understanding of property law, land registration and conveyancing.

If you are a Resident Management Company then we can provide full company secretarial assistance and ensure that your company complies with all of the requirements of the Companies Act. Apart from submitting the usual Companies House returns you will also need to run the share register and issue new shares as flats are assigned to new owners.

BUDGETING AND FINANCIAL

In accordance with the terms of the lease service charge expenditure is usually budgeted at the start of the financial year. This budget is then used as guidance for expenditure of the service charges raised during the financial year. Skilled budgeting is very important as it provides an accurate guide for the service charge to be made. It is vital that the service charge which is raised is adequate to meet anticipated expenditure for the year. At the end of each accounting period an adjustment may need to be made in line with expenses to ensure that costs for the following period are covered.

Major repairs and maintenance requires a longer term approach to budgeting so that adequate reserves are built up over a number of years to meet the expenditure when it arises. Reserve fund management and managing major redecorations of a cyclical or non recurrent nature are areas that require professional judgement.

Belgarum always deposit service charge funds in clearly identified block designated trust accounts. We also provide a comprehensive and full bookkeeping service to account for client monies.

We have a good understanding and experience of collecting outstanding service charges in a professional manner. Belgarum has its own credit control department and has strong links with local solicitors to assist with complex cases of non payment of service charge.

HEALTH AND SAFETY

We will carry out formal Health and Safety, Asbestos and Fire Risk Assessment surveys for you. We always use specialist contractors at periodic intervals to ensure statutory compliance for your protection. We can also assist you with advice on all such issues when setting up systems and reviewing procedures.

APPOINTMENT OF CONTRACTORS

We have a comprehensive database of approved contractors that we use. We approve these contractors using strict criteria regarding; standards of workmanship, qualifications, levels of insurance, quality of service and price competitiveness. Our standard practice, on behalf of and in consultation with you, the client, is to put contracts out to tender at periodic intervals to ensure best levels of service and value for money. We use contractors that we know from experience will respond to our calls and pull out the stops to meet our clients needs.